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Email Templates

Send better event emails — faster. Powered by dynamic tokens and built right into your HubSpot workflows.

Why Use Email Templates?

Save Time Without Sacrificing Personalization

Pre-built templates and dynamic tokens mean every email feels custom—without starting from scratch.

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Keep Messaging Consistent Across Events

Use branded, reusable templates so every confirmation, reminder, or update is aligned and on-brand.

Deliver the Right Info at the Right Time

Trigger templated emails based on registration, session sign-ups, or check-in — so attendees always know what’s next.

1. Use Dynamic Event Tokens to Personalize at Scale

Auto-fill speaker names, session times, location details, and more — directly from your event record.

2. Send Confirmation Emails Instantly

Trigger personalized registration emails as soon as someone signs up — including session details and QR code check-in.

3. Support Multiple Touchpoints with Purpose-Built Templates

From general event confirmations to session-specific emails, your templates are ready to go — and easy to reuse.

No Matter Your Virtual Event Needs — We've Got You Covered
From Attendance Reports to Zoom Sync

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Communications

Segment registrants and attendees s to target relevant event updates.

Reporting

Generate reports based on registration, attendance, engagement rates & more.

Website Updates

Keep your website up-to-date with the latest event info.

Attribution

Discover what events generate leads and which deals they influence with clear-cut attribution.

Zoom Sync

Automatically sync meeting & webinar data from Zoom, keeping your lists updated in real-time.

Capacity Management

Automatically turn off forms when events reach max capacity or end.

event•hapily blog

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Level Up Your Event Strategy Needs with event•hapily.

Unleash the full potential of your industry events with the ultimate all-in-one HubSpot event management app.

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