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Email Templates

Send better event emails — faster. Powered by dynamic tokens and built right into your HubSpot workflows.

Why Use Email Templates?

Save Time Without Sacrificing Personalization

Pre-built templates and dynamic tokens mean every email feels custom—without starting from scratch.

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Keep Messaging Consistent Across Events

Use branded, reusable templates so every confirmation, reminder, or update is aligned and on-brand.

Deliver the Right Info at the Right Time

Trigger templated emails based on registration, session sign-ups, or check-in — so attendees always know what’s next.

1. Use Dynamic Event Tokens to Personalize at Scale

Auto-fill speaker names, session times, location details, and more — directly from your event record.

2. Send Confirmation Emails Instantly

Trigger personalized registration emails as soon as someone signs up — including session details and QR code check-in.

3. Support Multiple Touchpoints with Purpose-Built Templates

From general event confirmations to session-specific emails, your templates are ready to go — and easy to reuse.

No Matter Your Virtual Event Needs — We've Got You Covered
From Attendance Reports to Zoom Sync

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Communications

Segment registrants and attendees s to target relevant event updates.

Reporting

Generate reports based on registration, attendance, engagement rates & more.

Website Updates

Keep your website up-to-date with the latest event info.

Attribution

Discover what events generate leads and which deals they influence with clear-cut attribution.

Zoom Sync

Automatically sync meeting & webinar data from Zoom, keeping your lists updated in real-time.

Capacity Management

Automatically turn off forms when events reach max capacity or end.

event•hapily blog

The latest from the event•hapily team

Getting Time Right: How event•hapily Solves the Time Zone Headache

Getting Time Right: How event•hapily Solves the Time Zone Headache

Tired of HubSpot showing the wrong event times in your emails? Learn how event•hapily gives you full control over date formatting and time ...

Getting Time Right: How event•hapily Solves the Time Zone Headache
Nikki Zangardi

October 23, 2025

check-in
Meet the New Mobile Check-In Experience

Meet the New Mobile Check-In Experience

The new Mobile Check-In from event•hapily turns your busiest event moment into your most valuable data source. Fast, connected, and built n...

Meet the New Mobile Check-In Experience
Nikki Zangardi

October 22, 2025

check-in
Speakers. Sponsors. All Sorted in HubSpot.

Speakers. Sponsors. All Sorted in HubSpot.

Stop chasing bios, logos, and last-minute updates. With event•hapily, you can manage speakers and sponsors directly inside HubSpot — automa...

Speakers. Sponsors. All Sorted in HubSpot.
Nikki Zangardi

October 21, 2025

event management

Level Up Your Event Strategy Needs with event•hapily.

Unleash the full potential of your industry events with the ultimate all-in-one HubSpot event management app.

Orca-Speaker

Get ready to event•hapily...

Request a demo today!