You’ve planned the venue, the run of show, the catering — but then check-in day arrives and suddenly it’s clipboards, chaos, and a line around the block.
Tracking attendance shouldn’t be the most stressful part of your event. That’s why event•hapily gives you a check-in experience that’s fast, flexible, and built right inside HubSpot. No third-party tools. No new systems to learn. Just a streamlined process that keeps your team moving and your data clean.
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video:
Scan, Click, Done: How It Works
Every registered attendee gets a personalized QR code via HubSpot workflows — so you can automate everything from confirmation emails to reminders and check-in instructions.
When guests arrive, your team can scan their QR codes using any device with a browser. No barcode guns or proprietary scanners needed. Each scan confirms the check-in and can display extra info like badge type, session access, or dietary preferences.
It’s quick, lightweight, and totally native to your HubSpot setup.
Need Manual Check-In? You’ve Got It.
Lost code? No problem. Walk-in guests? Covered.
Our in-person check-in module makes it easy to manually mark someone as attended or even register brand-new walk-ins on the spot. Search by name, email, or any custom property — all from your phone, tablet, or laptop.
You can even use it to check in sponsors, staff, or speakers — and automatically update their event status in your CRM.
Locked Down, But Easy to Use
Security matters. That’s why check-in devices need to be unlocked with a one-time PIN before scanning begins. Only authorized team members get access, so you never have to worry about early birds checking themselves in or the wrong person gaining access.